How do I upload, create and manage ImageSets?

Basic ImageSet Concepts

An ImageSet is very similar to a LightBox on Shotfarm. If you're not familiar with how LightBoxes work, they're essentially folders that you add assets (images, videos, SpinSets) to and then perform actions on as a group. The biggest difference is that ImageSets have only one purpose in life which is to support Rich Media Hosting. Essentially, you create an ImageSet, add assets to it, and then activate it. Before we get into details of uploading assets we have to talk about image naming and choosing your 'trigger' image (the image that appears on your website representing a specific product).

The Good News about Image Names

On Shotfarm, you don't need to change image names prior to uploading. The process is simple (a lot easier than explaining it!). Basically, you use the same base naming convention for your ImageSets as you would for your product page images normally (omitting suffixes and file extensions). The FIRST image in your ImageSet is given this name, sent to your website via FTP, and used as the 'trigger' image (sometimes called a hero image) on your website which launches the ImageSet.

The basic steps to create an ImageSet:

  1. In the "Create an ImageSet" field enter the name of your ImageSet using the same naming convention you normally use for your website product images. This is usually a unique SKU number or Product ID.
  2. Click "Create".
  3. In the ImageSet panel (bottom of page) click on "Edit" then "Add Assets" (JPG/PNG images, SpinSet ZIP files, or MP4 video), or add embedded YouTube or Vimeo links by clicking "Add YouTube". Be sure to put your 'hero' product image first in the set (don't put a video as the first asset). Alternately, you can drag-and-drop files directly into an open ImageSet panel (bottom of page) and then click "Save". The drag-and-drop method might save you a couple steps!
  4. Click Save.
  5. Click Preview to view your ImageSet. If you like what you see, great. If not, you can further refine your ImageSet by clicking "edit". You can add captions under each image, change the order of the assets by dragging and dropping them to a new position, add video poster frames or swatches (some functionality such as video, 360 spin, and swatch support is a premium feature and needs to be turned on). We also offer Auto-Swatch Generation and Inventory Awareness so contact us if you are interested!

 

Bulk ImageSet Creation

You can use the "Upload Multiple ImageSets" function to create hundreds or thousands of ImageSets in bulk. The only restriction is single ZIP files of images and videos must be less than 500MB in size, but you can load multiple ZIP files in one upload.

  1. Click the "Upload Multiple ImageSets" button. On the resulting upload page you can download the Shotfarm spreadsheet template for ImageSet creation. Fill out the required data fields "ImageSet Name" and "Asset File Name".
  2. Click "Choose File" and find the .CSV file you just completed on your local computer and then click "Submit".
  3. The next step allows you to map your spreadsheet fields to the Shotfarm fields. If you use the Shotfarm template the fields will auto-map, saving you a step.
  4. At the summary page you can verify the number of ImageSets and assets you are uploading. Click "Continue".
  5. The final step requires you to upload ZIP file(s) of assets (images, videos, 360 SpinSets, swatches) that match the Asset or Swatch File Names entered in the .CSV file. Add the ZIP file(s), "Start Upload" and when complete you can "Return to Manage Hosting".
  6. We will process and prepare all the ImageSets. Depending on how many ImageSets, the number and size of assets, and system activity this may take a few minutes or longer. You can then further manipulate ImageSets directly in the ImageSet panel.

Uploading and Using Swatch Files

You must use the "Upload Multiple ImageSets" function to upload swatch files to your account. Uploaded swatches can be used across ImageSets in your account. So once you upload swatches you can select them in any ImageSet! There are two upload options:

  1. Only upload Swatch files. Click the "Upload Multiple ImageSets" button. On the resulting upload page select "Only process swatch files" checkbox. Prepare a simple CSV file with the Swatch File Names and the Swatch Caption columns filled out. Click "Choose File" and find the .CSV file you just completed on your local computer and then click "Submit". The next step requires you to map your spreadsheet fields to the Shotfarm fields. If you use the Shotfarm template the fields will auto-map, saving you a step. At the summary page you can verify the number of swatch files you are uploading. Click "Continue". The final step requires you to a upload a ZIP file of the swatch files (swatch files can be in JPG or PNG file format, less than 200px) that match the Swatch File Names entered in the .CSV file. Add the ZIP file, "Start Upload" and when complete you can "Return to Manage Hosting". We will upload, process and prepare all the swatch files. They will be available shortly in the swatch file dropdown menu (you'll see the swatch dropdown in the ImageSet panel when in "Edit" mode).

Upload Swatch files directly with ImageSets.

Click the "Upload Multiple ImageSets" button. Prepare a CSV file with the ImageSet Names, Asset File Names, Swatch File Names and the Swatch Caption columns filled out. Click "Choose File" and find the .CSV file you just completed on your local computer and then click "Submit". The next step requires you to map your spreadsheet fields to the Shotfarm fields. If you use the Shotfarm template the fields will auto-map, saving you a step. At the summary page you can verify the number of files and ImageSets you are uploading. Click "Continue". The final step requires you to a upload a ZIP file of all the images and swatch files for the ImageSets you are creating (swatch files can be in JPG or PNG file format, less than 200px). Make sure Asset and Swatch File Names entered in the .CSV file match to what you are uploading. Add the ZIP file(s), "Start Upload" and when complete you can "Return to Manage Hosting". We will upload, process and prepare all the ImageSets and swatch files. The swatches will be tied directly to the assets. If you need to edit them, they will be available in the swatch file dropdown menu for you to adjust (you'll see the swatch dropdown in the ImageSet panel when in "Edit" mode).

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