Help: Manage Core Fields (retailer account)
The Manage Core Fields page is where you map your relevant CSV output sheet fields to our Core Fields before you can select the CSV for use in a company Switch. All uploaded CSVs need applicable fields mapped to our Core Fields. For example, map your product name field (regardless of what you name your field) to our "Model Name" field. Select "Not Applicable" if you don't have a specific Core field in your spreadsheet. Any fields not mapped to a Core Field are able to be mapped to as custom data output fields .
How do I map my fields to Shotfarm Core Fields?
You have two tasks, tell us which rows contain information, then map your fields to our Core Fields. Read below.
What is the Row Location and Assignment section?
This feature allows you to have flexibility on where information is located on your output mapping CSV. Simply tell us which unique rows contain Field Names, Descriptions (optional), and Data Start (product categories and instructions for each field). For example, your CSV could have the Field Descriptions in Row 6, the Field Names in Row 7, and the Data row(s) start on Row 10. In this example, we'll ignore information on all other rows above the Data Start row except for Rows 6 and 7. Any information in your CSV below your Data Start row will be treated as data field instructions.
If your Field Names (the row in your CSV with field names) are named the same as the Shotfarm Core Fields they will auto-match and you'll only need to review and click the checkmark in the center of the page between your field name and our Core Field name. If they don't match up, then you select or search for your field in the Field Name dropdown menu and select the appropriate field. If you don't have an appropriate field then select "Not Applicable" and confirm by clicking the checkmark.
What Core Fields should I always map to?
A high percentage of manufacturer accounts map to Brand, Model Name and Model Number fields. These fields allow for consistent search across Shotfarm, file renaming functionality in Switches, and uniquely identify products.
What fields are required?
If you don't map to the Main Product Category field we'll default to "General" as your main product category.
Are product categories required?
If you are creating custom fields then you must have at least one product category as your custom fields map to the lowest level of your product categorization (aka product hierarchy). If you don't map and upload to the Main Product Category field then we default to "General" as your main category. You can add as many product subcategories as you need. If you label your columns Product Subcategory (01), Product Subcategory (02), they will auto-match with our Core Fields during the mapping process. Mark the last one as "Not Applicable" if you are done mapping to subcategories.
What is the difference between Main File Name and Additional File Name?
If you only want one image for a product on export then you map to the Main File Name field. The main file is the one that shows up on your Assets page Gallery View as the first image. However, manufacturers can provide Additional File Name (01), Additional File Name (02),etc when they have more than one image for a product. It is best practice to provide extra Additional File Name fields so when data is mapped these extra images flow to your output data sheets. You can map to as many Additional File Names as you expect or want files from your partners.
When I map to Additional File Name (01), Additional File Name (02) shows up. Why?
Additional File Name are repeatable fields, you can add as many as you like. Mark the last one as "Not Applicable" if you are done mapping.
Do I map my custom fields?
No, you only have to map to the Shotfarm Core Fields. Any field in your CSV output sheet not mapped to Core Fields will become a custom field.